Doing business with Volusia County
Fraud Warning!
Over the past few months, we have noticed increased activity by fraudulent requests by others posing as County of Volusia employees. Those attempting to commit fraud have used the following email domains which are like ours but not the same as @volusia.org
Fraudulent Domains:
- volusiagov.org
- volusiacountygov.org
- volusias.org
- volusiafl.org
- volusia-fl.org
- procurements-volusia.com
- gmail.com
- cmo.eb.mil.br
The County has made efforts to shut down all the above to best of our ability.
The County requests that you be aware and do not ship goods without a valid Volusia County Purchase Order.
Upon receipt of any purchase order, please review closely and confirm the following information: contact name, phone number, email address, the bill to address, and ship to address. If you have any concerns with the validity of the purchase order, please contact Volusia County Purchasing and Contracts immediately at (386) 736-5972 or reaching out to our staff via email. Listing of staff with their email address and direct line can be found at www.volusia.org/purchasing.
If anyone attempts create new account or credit applications on behalf of County and you have any questions or concerns regarding the new account or credit applications, please contact Volusia County Purchasing and Contracts immediately at (386) 736-5972 or reaching out to our staff via email. Listing of staff with their email address and direct line can be found at www.volusia.org/purchasing.
Thank you for your help in this serious matter.
Register with OpenGov
To register with OpenGov and receive notification of any upcoming bids, visit OpenGov.
See the OpenGov Vendor Training.
How to do Business with Volusia County: Module 1
- See the PDF presentation shown at the How to do Business with Volusia County: Module 1
How to do Business with Volusia County: Module 2
- See the PDF presentation shown at the How to do Business with Volusia County: Module 2
The School Board of Volusia County and the offices of the Clerk of the Court are independent of Volusia County government but participate in various procurements with the County. The cities within the County, most of which have their own purchasing departments, have the opportunity and authority to make purchases from the County's contracts.
Purpose: The mission and purpose of the Volusia County Purchasing office is to obtain the commodities and services required by the agencies of Volusia County in the proper quantity, of the proper quality, within the time required and at the best economic value for the County.
Purchasing procedures: Specific requirements and procedures have been established in the form of a law, Volusia County Code, Chapter 2, Article 6, Division 2, which governs the purchase of all goods and services required and used by the county.
Methods of procurement: The process of procurement is initiated by a request from an agency of the county for a specific commodity and/or service. This 'Quick Reference Guide' sets forth the general guidelines and requirements which govern the procurement process.
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TOTAL CONTRACT VALUE
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QUOTE/BID REQUIREMENTS (Minimum)
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AWARD APPROVAL
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$0 to $999.99 *
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Single Quote / Purchasing Card
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Division Director or Designee
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$1,000.00 to $5,000.00
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Single Quote
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Procurement Analyst and Division Director or Designee
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$5,000.01 to $15,000.00
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3 Quotes Minimum
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Procurement Analyst and Division Director or Designee
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$15,000.01 to $25,000.00
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3 Written Quotes Minimum
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Director of Purchasing & Contracts and Department Director or Designee
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$25,000.01 to $50,000.00
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3 Written Quotes Minimum. obtained through Purchasing
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Director of Purchasing & Contracts and Department Director or Designee
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Over $50,000.00
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Formal, Advertised Invitations
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County Manager to $125,000.00
County Council > $125,000.00 |
*Amount may be set lower by Department/Division Director.
Contracts for the purchase of any commodity or services may be signed only by the Purchasing and Contracts Director, the County Manager, or the Chair of the County Council, as may be applicable.
Disadvantaged Business Enterprise Program (DBEP): The Volusia County Council has adopted policies which assure and encourage the full participation of Disadvantaged Business Enterprises (DBE) in the provision of goods and services. The county encourages joint ventures between majority-owned firms and qualified disadvantaged / minority / women-owned firms. Vendors are encouraged to select one or more business type(s) associated with their company when registering or updating information in VSS.
Cooperative purchases: The county purchases from established State of Florida, General Services Administration (GSA), and other cooperative purchasing contracts without the requirement to solicit quotations, bids, or proposals.
Vendor visits are welcomed and encouraged as learning opportunities for both parties. Appointments should be made with the appropriate Procurement Analyst, however, we try to accommodate unscheduled visits.
To view and print the Tax Exempt Certificate and the W-9 forms below you need Acrobat Reader. If you do not have it you may download it for free.
Consumer's Certificate of Exemption (effective 10/31/22 - 10/31/27) Volusia County is exempt from the payment of sales and use tax on the purchase or lease of tangible personal property.
